Modern Slavery Transparency Statement 2022 to 2023

We reached out to our communities in 2021 to ask how we can make Dorset a great place to live, work and visit. Our refreshed Dorset Council Plan - Dorset Council 2022 to 2024 is the result of this response and shows our shared desire to see our communities thrive and prosper.

This ambitious and bold Council Plan sets out the following five key priorities to be delivered by 2024:

• protecting our natural environment, climate and ecology
• creating stronger, healthier communities
• creating sustainable development and housing
• driving economic prosperity
• becoming a more responsive, customer focused council

In creating stronger communities and driving economic prosperity, we are committed to opposing Modern Slavery and recognise the role we can play as a public sector organisation in its identification and disruption.

As such, we have a zero-tolerance approach to any form of Modern Slavery and we are committed to acting ethically with integrity and transparency in all that we do, whether alongside our internal workforce or externally with partners and suppliers.

For 2023-2024, we are further developing our internal systems, by expanding the number of Safeguarding Slavery Leads (SSLs) to ensure that there is an SSL in each directorate.

These roles provide important support, guidance, and signposting when concerns about modern slavery arise

Over half of the council’s annual budget is spent on buying external goods, services and works. Spend ranging from stationery to ICT infrastructure (Corporate); speech therapy to residential placements (People – Children); adult day services to residential care (People – Adults); school transport to surface dressing (Place); school nursing to drug and alcohol treatment services (Public Health Dorset).

Given the scale of our external spend, we recognise the importance of effective procurement processes and contract management that takes measures to identify and mitigate modern day slavery within our supply chains.

Since our 2021 to 2022 Statement, we have embedded into our internal project initiation process, pre-procurement, the requirement for project teams to evidence their assessment of modern slavery risk in respect of the requirements to be procured. This includes what would be their approach within the procurement process to address any identified risk, and how it is proposed this will be managed with the eventual supplier in contract.

We will however continue to review and assess our commissioning, procurement, and contract management processes to ensure we take into consideration the different risks associated in our supply chains, including modern slavery and human trafficking, and that we seek to mitigate these risks.

We continue to review our policies and procedures, to ensure that they are effective and appropriate, and we will update these as necessary.

However, we recognise such policies and procedures must be proportionate to the size of the commissioning, procurement, contract, or supplier. This includes consideration of the impact of any process on SMEs and VCSEs. In practice this means:

• being proportionate in the overall approach
• ensuring barriers to participating in new commissioning or procurements are not created
• ensuring unnecessary burdens are not placed on SMEs and VCSEs

The use of data and intelligence gathered pre-commissioning and pre-procurement, including early market engagement, will help to assess whether the modern slavery risk is relevant to the subject matter of the contract and shape specification requirements. Knowing the risk of modern slavery guides the approach to contract management and how to work with the supplier to identify and mitigate risk.

The current key policies and procedures which contribute to minimising the risk of modern slavery and human trafficking in our organisation and our supply chain include the following.

Protocol and Guidance for Modern Slavery

The council has worked with partners across Dorset to develop the local Modern Slavery Protocol, which sets out how to deal with any potential cases of modern slavery and links to the mandatory responsibilities to notify cases through the National Referral Mechanism (NRM).

Anti-council is a partner of the Dorset Anti-Slavery Partnership that works collaboratively across Dorset in all matters relating to trafficking and slavery.

Commercial Strategy – Commissioning and Procurement

This strategy is the mechanism to ensure that the commercial approach to commissioning and procurement takes place in accordance with the council’s strategic aims, that it is effective and delivers best value to residents of the council’s local authority area. It is subordinate to the council’s Constitution and is complemented by the Council’s Contract Management Procedure Guide.

The Strategy sets the importance of effective contract management that includes taking measures to identify and mitigate modern day slavery risks in contracts

Whistleblowing Policy and Procedure

Whistleblowing Policy and Procedure

This describes the council’s commitment to support and protect whistleblowers, and the steps to be taken to blow the whistle on serious wrong-doing (known as making a ‘protected disclosure’) and how the council will respond. It applies to all council employees and other workers; including freelance staff; temporary and agency staff; trainers; volunteers; consultants; and contractors.

Safeguarding

Modern Slavery is included and categorised as a type of harm in the local Dorset Safeguarding Adults Board Procedures.

Dorset Council’s Equality Scheme

The council is committed to the principles of equality, diversity, and inclusion in both employment and the delivery of services. The Equality Scheme sets out the council’s key quality objectives and demonstrates the work that the council is doing to meet the Public Sector Equality Duty. 

We have in place for our staff a Safeguarding Learning Pathway that provides understanding on how to protect the rights of others to live in safety and free from abuse and neglect. This pathway gives staff a basic overview of what safeguarding is and how we can all work together to protect the rights of others.

This pathway includes Modern Slavery training which in turn includes the Home Office Modern Slavery e-learning training and links to local protocols.

This training is mandatory for all staff and completion of the training is rigorously monitored by the Council’s Learning and Development Team(s). Staff involved in people related service delivery may well be subject to more high-level training that is more specific to their roles, which is also monitored.

A further learning pathway is available to our staff that focuses on “Modern Slavery and Commissioning, Procurement and Contract Management”. This provides some background on the Modern Slavery Act and the considerations of the Act in terms of engaging with suppliers and their supply chains, whether through commissioning, or procurement, or contract management. It includes an assessment tool to review level of modern slavery risk against:

• industry type
• nature of workforce
• supplier location
• context (in which the supplier operates)
• commodity type
• business / supply chain model

In further support to staff, for 2023-2024 we are developing a series of quick reference guides and resources, making information more accessible.

This statement was approved by the Council’s Cabinet on 5 September 2023, Agenda Item 45 Additional Procurement Forward Plan 2023 to 24 and incorporating the Modern Slavery Transparency Statement 2022 to 2023.

This statement was last reviewed in 2023. 

The next expected review date is 2024.