From 1 September 2018 we will issue chaperone licences for a 3 year period. This will mean that your chaperone licence will expire at the same time as your DBS check.
As an applicant you must sign up to the DBS update service to keep your DBS check up to date.
DBS checks are valid for 3 years from the date of issue.
First time chaperones
First time chaperone licences will be valid for 3 years and expire at the same time as your DBS check. You must provide performance details when you apply for a licence.
Existing chaperones applying for a renewal licence
If you already have a valid DBS check, we will issue you a chaperone licence with an expiry date to match your current DBS check. A DBS check is valid for 3 years from the date of issue.
Apply for a chaperone licence
If a child takes part in a form of public performance using a performance licence we have issued, they must legally be supervised. This should be from a responsible adult such as:
- a parent or guardian
- a licensed chaperone
- an agreed tutor
A chaperone can supervise up to 12 children at any one time. We recommend you have 2 chaperones to 12 children. This will allow for any time in which the children may need to split up.
Applying for the first time
To get a chaperone licence you will need to:
- Fill out an online application form.
- Contact the business support team.
- Attend a meeting at our offices at County Hall in Dorchester.
- Complete a DBS check. An Enhanced Disclosure and Barring Service (DBS) check is compulsory and is carried out by Dorset Council after you have attended your pre-arranged meeting at County Hall.
- Complete the Chaperone's online training course.
Using our online form
You should not apply any earlier than 8 weeks before the first performance date. To complete the form, you will need:
- your National Insurance Number
- the performance name, dates and venue
You will also need details of your 2 referees. This includes their:
- title and full name
- home address and postcode
- contact number
- email address (this will speed up the process)
References can't be family members. They have to be individuals who have knowledge of your experience and suitability to undertake the responsibilities of caring for children. At least one of your referees should be your current or most recent employer if possible. You need to make your referees aware that we will be contacting them.
Setting up a meeting
Once you have submitted the form, contact the Central Business Support Team. They will arrange a short meeting at County Hall in Dorchester. You must bring the following to the meeting:
- 3 forms of ID*
- a passport style photo (if you didn't upload one on the online form)
*We will email you details of acceptable ID and directions to County Hall.
Enhanced Disclosure and Barring Service Check
A DBS check is compulsory.
All applicants must have a valid DBS check issued by Dorset Council. We are unable to accept a DBS check from any other source. If we have issued you one in the last 3 years you may have to provide proof of this.
If you do not have a DBS check we will carry out a check before issuing a licence. There is no fee if you are applying on a volunteer basis. Those applying on a professional basis must pay £56. A DBS clearance can take up to 6 weeks, so make sure you give yourself enough time before the performance date.
Chaperone's online training course
All chaperones must undertake the online training course; Chaperones - Child Sexual Exploitation, Legislation and Safeguarding. We will email you the details of how to access the course when we get your application. When the training is complete you will receive a certificate. Email this to the Central Business Support Team once you've got it.
Apply for a chaperone licence
You can apply for a chaperone licence or renew an existing licence.
Your chaperone licence
We will email your chaperone licence to you when we've
- completed all the necessary checks
- received your references
- received your completed DBS check
- had confirmation that you've completed your online training course
The chaperone licence and DBS check are valid with Dorset Council for 3 years from the date of issue. You must complete an annual declaration to confirm that your status has not changed during the 3 year period.
You can chaperone as many performances as you want during this time without notifying us.
Read our chaperone licence privacy notice to find out how we use your application information.