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Chaperone, performance licence and work permit privacy notice

Performance licences 

Who we share your personal information with

The issued Performance Licence is shared with the applicant (usually the producer/director), the child’s parent/guardian, the child’s school (when school absence is required), the submitting agent and the local authority in which the performance is taking place.

Why we retain your personal information 

To comply with the provisions of Article 61 of EU General Data Protection Regulations and The Children and Young Persons Act 1963 and The Children (Performances and Activities) (England) Regulations 2014.

How long we retain your personal information for

Case management records relating to Performance Licence applications are retained electronically for 6 years, after which the information is securely destroyed. 

Body of Persons Application (BOPA) and Exemption 

Who we share your personal information with

Information to obtain a BOPA or Exemption is supplied to us by the applicant (usually the director/producer). The authorisation for the BOPA/Exemption is emailed back to the applicant only. 

Why we retain your personal information 

To ensure the welfare and safety of the child. 

How long we retain your personal information for

It is the applicant’s responsibility to advise parents that the children’s information submitted to us is stored electronically by the council, on a rolling 12 months basis. After this time the information is securely destroyed. 

Work permits 

Who we share your personal information with

It is the employer’s responsibility to collect and submit the parent/child/school information necessary to obtain a child work permit. The authorised child work permit is shared with parents and the employer only. 

Why we retain your personal information 

To comply with:

  • the provisions of The Children and Young Persons Act 1963
  • the Children (Performances and Activities) (England) Regulations 2014 

How long we retain your personal information for

Case management records relating to work permit applications are retained electronically for 6 years, after which the information is securely destroyed. 

Chaperones 

Who we share your personal information with

For the protection of child performers performing outside of the Dorset Council area, we will confirm to those councils, when asked, that we have issued a chaperone licence and its expiry date. 

Why we retain your personal information 

To comply with the provisions of Article 61 of EU General Data Protection Regulations 

How long we retain your personal information for

Case management records relating to chaperones are retained electronically for 6 years, after which the information is securely destroyed.

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General data protection regulation (GDPR)

We will only use the personal information supplied by you in accordance with GDPR. By giving us this information you are consenting to such use as set out in our privacy notice.