Dorset Council takes your privacy seriously and will only keep and use your personal information for reasons law requires or allows. The Council is the data controller for the personal information it holds about you in relation to Purbeck Sports Centre. What follows is an explanation of how the Council will use this information; who it will be shared with and how long the Council will keep it.
The personal information the Council holds for this service area
Depending upon whether you are gym user, swim user, a member or non-member, of the Purbeck Sports Centre, the Council will hold some or all of the following personal information about you:
- personal information (such as name, address and contact details)
- characteristics information (such as gender, age, ethnic group)
- membership information (such as start date, type of membership, exercise classes attended, etc)
- relevant medical information (such as completed health questionnaires, accident reports etc)
The purposes for which that personal information will be used
Your personal information will be used to provide you with the services, classes, products or information that you have requested in connection with your use or membership of Purbeck Sports Centre. The Council may therefore use your contact details to let you know about any important updates to sessions you have booked (such as if a class is cancelled).
The Council may also use your information to tell you about products, services and offers that may be of interest to you, but it will only do this if you have consented to this.
In addition, with regards to any special category data ie sensitive personal data, the Council will rely either on your explicit consent or the processing being necessary for the purposes of carrying out its rights or obligations in accordance with the law such as in respect of health and safety.
The Council may share that personal information
The Council may share your personal information with relevant self-employed instructors, swimming teachers and coaches engaged in providing you with tuition and coaching or exercise classes.
The Council may also share your personal information with service areas within the Council.
Finally, you should be aware that the Council has a duty to protect public funds. It may therefore use the personal information for the prevention or detection of fraud and may therefore share this personal information with other bodies such as the Police, HM Revenues and Customs and the Department for Work and Pensions for these purposes.
The length of time that the Council may keep your information
The Council will only keep this personal information for as long as is necessary, but generally this will be no longer than 6 years after your contract with the Council has expired; or as required by law.
With respect to bank details provided by you in connection with any membership of the Purbeck Sports Centre, these will not be kept once your membership has expired.
You have with certain rights with regard to your personal information, however not all of these rights will be available to you in all situations, particularly where the processing of your information is necessary for the Council to carry out its duties and powers. For more information about your rights, please see Data Protection.
For how to contact the Council about data protection matters or how to make a complaint about how your personal information has been handled by the Council, please see Data Protection.