Budget and Funding
- Allocate an appropriate budget
- Cover artist selection costs (fees, shortlisting, interview expenses)
- Include design and commission fees tied to milestones
- Account for materials, fabrication and construction costs
- Include site preparation, utilities, landscaping and installation
- Budget for travel, expenses and professional fees
- Plan for community engagement and consultation events
- Include publicity, interpretation and launch events
- Ensure insurance coverage (public liability, professional indemnity)
- Factor in ongoing maintenance, decommissioning and contingency
- Consider VAT and other financial requirements
Site and Location Considerations
- Confirm ownership and permissions for installation
- Consider heritage, environmental and planning sensitivities
- Ensure site accessibility and public safety
- Integrate artwork with surrounding architecture, landscape and infrastructure
- Assess visibility, footfall and interaction with the environment
Community Engagement
- Hold consultation events, workshops, or surveys
- Collaborate with local groups, schools, or community organisations
- Communicate clearly about project timelines and outcomes
Accessibility and Inclusivity
- Ensure physical accessibility (ramps, tactile elements, seating)
- Provide sensory and cognitive accessibility (interpretation panels, audio guides)
- Reflect cultural inclusivity and representation
Environmental Sustainability
- Use sustainable, durable and locally sourced materials where possible
- Minimise energy use and waste
- Plan for long-term maintenance and eventual decommissioning
Health & Safety, Insurance and Maintenance
- Comply with health and safety regulations
- Maintain appropriate insurance coverage throughout the project
- Define maintenance responsibilities and procedures for repair or decommissioning
Longevity vs Temporary Works
- Decide if artwork is permanent, temporary or seasonal
- Choose materials and fabrication methods accordingly
- Plan for maintenance and insurance requirements
- Develop engagement and interpretation strategies
Contracts and Legal Considerations
- Confirm all parties (commissioner, artist, contractors) and their roles
- Define project scope, responsibilities and deliverables
- Agree copyright and artist credit
- Set fees, milestone payments and schedule
- Include delivery, installation and insurance requirements
- Establish ownership and maintenance
- Outline procedures for relocation or decommissioning
- For permanent works, consider two-stage contracts (design and production/installation)
- For large developments, clarify responsibilities if the main contractor takes over the project
Evaluation and Legacy
- Document and evaluate outcomes to inform future projects
- Ensure legacy through maintenance plans, community ownership or educational programmes
- Record artwork with photos, plans or digital archives for future reference