Location
Upwey and Broadwey Memorial Hall - Committee Room
Date and time
Thursday 9 July 2026: 6.30pm to 8pm
Item
No 1. Opening of meeting
1.1 The chair emphasised that he wanted all members of the board to feel welcome to contribute during the meetings and all questions are welcome.
No 2. Standing items
2.1 There were no apologies received for the meeting.
2.2 Conflicts of interest were declared by:
- Cllr Louie O’Leary and Paige Sewell in relation to Littlemoor Community Centre for agenda item 7
- Nell Stonham and Helen Bramah from Dorset Council in relation to agenda item 4.4
No 3. Minutes of previous meeting
3.1 Not applicable for this meeting.
No 4. Special focus 1: Governance
4.1 The board approved the Terms of Reference with the following changes:
- the board should include two councillors, one from each of the two majority wards, Littlemoor and Broadwey/Upwey
- forward plan of meetings to be published on the website, including dates
- Lloyd Hatton MP to be allowed to nominate a non-voting proxy who will be able to attend meetings if he is not available
- all ward councillors (both Weymouth Town Council and Dorset Council) to receive the minutes
- public meetings to be held at least once a year
- terms of reference to be reviewed in early 2027 after the first public meeting has been held and the Pride in Place plan submitted
- Para 1.5 to clarify the strategic themes are as set out by MHCLG
It was agreed that support to be offered to board members via Dorset Council.
4.2 The expenses policy was approved with the following amend:
- It was agreed that the MP and elected members are not entitled to allowances from Pride in Place
4.3 The proposed structure of the board was discussed with the following points raised:
- it was agreed the ‘consultative panel’ would take the form of a ‘check and challenge’ process
- the opportunity to take part in this process should particularly be advertised to people who are included in the new boundary but were not within the original boundary and so might not have stepped forward before. Organisations such as care providers should also be invited to take part
- the board supported the proposal to set up a Youth Board
4.4 The proposal for dedicated support for the board from a Dorset Council project manager was approved with the following feedback:
- the post will be hybrid, based at County Hall but with a high level of flexibility in hours, location and duties
- job description to be amended to clarify the postholder would not lead the project themselves but rather support the board to do so (emphasising the community approach)
- job description to emphasise that it will be an evolving role and the postholder needs to be flexible and willing to take on other duties commensurate to the level of the position
- interview panel to include Kevin Hodder, a representative from Dorset Council and one other board member, to be nominated at the next meeting
- board members were keen that the postholder should take charge of procurement and contracting on behalf of the board, rather than relying on Dorset Council processes, but it was also noted that Dorset Council must retain some degree of oversight as accountable body
- role to be offered on a 3-year fixed term contract to match the term of board members
No 5. Special focus 2: Pride in Place boundary
5.1 It was agreed that a submission would be made to MHCLG to expand the Pride in Place boundary. The proposed new boundary will bring in:
- areas of Littlemoor that were excluded from the original boundary: Gentian Way; the area around Nightingale Drive; Bincombe Park and additional development land to the north, including a proposed Community Land Trust site
- the following key community assets will also be added: Wey Valley Campus, Redlands, St Andrew's Primary and Westfield Arts College.
It was agreed that houses along Dorchester Road to the west of Wey Valley Campus would not be included and the boundary would instead be drawn along the back of their gardens.
No 6. Comms and engagement
6.1 Several board members will attend the Littlemoor Community Fete on 12 July 2026 to talk to local people about Pride in Place
6.2 It was agreed that 15,000 leaflets, 50 suggestion boxes and 600 business cards would be printed. Leaflets to be distributed door-to-door to reach every household in Littlemoor and Broadwey, as well as made available in community buildings alongside the suggestion boxes.
6.3 It was agreed a community workshop will be taking place on 30 July 2026. Everyone who expressed an interest in joining the Neighbourhood Board will be invited. It was agreed that representatives from Chesil LAG and Abri would also be invited to take part. The first part of the workshop will be an opportunity to think about the ‘big picture’ – how could Pride in Place transform Littlemoor and Broadwey over the ten years of the programme. In the second part of the session participants will split into groups to work on key themes: quick wins, community engagement and financial sustainability.
No 7. Finance update
7.1 The board noted the financial overview including PiP balance held by Dorset Council and further income based on the terms of the award.
7.2 Expenditure on the following items was agreed:
- Project Manager recruitment
- venue hire costs and hosting of community workshop
- marketing materials and distribution
No 8. AOB and dates of next meeting
8.1 Board members completed their declarations of interest. A summary of these declarations will be published on the Dorset Council website.
8.2 The next meeting will be held on 20 August 2026. Dates were discussed for future meetings and Dorset Council committed to finalising these and putting them on the website.
8.3 Board members expressed an interest in visiting other Pride in Place areas to learn from them.
