Due to the IRONMAN 70.3 event on Sunday 20 September, Weymouth
Household Recycling Centre will be closed all day and Dorchester
Household Recycling Centre will be closed from 9am to 2pm. Please use
alternative sites or visit another day.
Dorset Council’s Commercial Waste and Strategy Privacy Notice
Dorset Council’s Commercial Waste and Strategy Privacy Notice
This privacy notice describes how Dorset Council’s Commercial Waste and Strategy team process the personal data supplied to access our Household Recycling Centres via a booking system.
The personal information we collect
Information collected through the booking form:
name
address
vehicle registration
telephone number
email address
Reasons for collecting and using your personal information
We process personal data to:
process and confirm your booking
manage site capacity and safety
monitor usage patterns
contact you about your booking or service updates
send optional satisfaction surveys (with consent)
carry out on site visual checks of proof of address
Who we share your personal information with
In order to exercise the above activities in an efficient way, we routinely share your data with processors acting on our instructions such as W&S Waste Management Ltd and Booking Lab (our booking system provider).
On occasion we may be required to share personal information with:
Dorset Council Enforcement Officers
Law enforcement bodies
Dorset Council Trading Standards
If there are allegations of:
verbal or physical abuse occurring on site, to staff or other service users
trade or commercial waste abuse
Flowchart showing how the information is shared
The Data Protection Impact Assessment (DPIA) identified that, because Dorset Council will share data with more than 3 data sources or storage locations, a flow diagram is needed to clearly illustrate how information flows between all entities. This is shown both visually and in plain text below:
these details (vehicle registration) are shared with Bookinglab software
Bookinglab software acts as the central system:
it sends vehicle registration data to the DVLA MOT checker for verification
it sends a booking reference number to Pay 360 for payment processing, if needed
it sends information back to the ANPR camera if a booking has been made or not
Data shared at each step:
from ANPR cameras to Bookinglab: vehicle registration
from Bookinglab to DVLA MOT checker: vehicle registration
from Bookinglab to Pay 360: booking reference number
from Bookinglab to ANPR: booking reference
How long your personal data is kept
Booking data is kept for up to 18 months to support service monitoring, operational planning, and policy development. Survey responses are retained only as long as necessary for performance analysis
Under the UK General Data Protection Regulation, you have several important rights that may be exercised free of charge. In summary, those include rights to:
fair processing of information and transparency over how we use your use personal information
access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
require the erasure of personal information concerning you in certain situations
receive the personal information concerning you which you have provided to us, in a structured, commonly used, and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal information concerning you for direct marketing
object in certain other situations to our continued processing of your personal information
otherwise restrict our processing of your personal information in certain circumstances
