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Family partnership zones privacy notice

Whole family working – information we hold and data sharing

Your privacy is important to us and we take great care to protect it. Dorset Council and has committed to the Government to deliver a national programme for families (The national Troubled Families Programme), to do this it is necessary to share information with partners. This is important for the delivery of the programme and evaluating its effectiveness.

Collecting and using information

The information collected by Dorset Council is used to:

  • identify which families need support
  • understand and meet the needs of families
  • understand the difference we are making

Families are identified through sharing personal records that relate to you and matching this with information held by several different public bodies (For example the NHS and health organisations, Department for Work and Pensions, the Police, the Ministry of Justice, Probation services, schools and Youth Offending Teams). Only relevant information will be shared, and access is restricted to essential personnel who are subject to a duty of confidentiality.

All families who access support under the remit of this programme (either via a school, social worker, health visitor or Family Partnership Zone) will be asked to sign an information sharing consent form and will have their rights explained under the General Data Protection Regulations (GDPR).

We may also share your data without asking you if:

  • the law says we must
  • there is a risk of serious harm or threat to life.

National impact study

We are also asked by the Ministry of Housing, Communities and Local Government or their representatives, currently the Office for National Statistics (ONS) to provide information for research into the difference we make for families.

We are asked to provide the following:

  • a small amount of personal information for everyone identified for this programme (Personal Identifiers of individuals in all families assessed as potentially eligible - name, date of birth, gender and postcode. The eligibility criteria of the programme that each individual meets - as set out in the Troubled Families Financial Framework January 2018 - and any available unique identifier we might hold such as National Insurance number, Unique Pupil Number etc).
  • progress information for every individual who is being actively supported under the programme against twelve measures for which there are no national datasets.

The information we share with ONS can only be used for carrying out research, it will not be used to make any decisions about what benefits you get, or services you use, now, or in future. It is impossible for any person or family to be identified from any published reports.

All information is transferred, handled and stored in accordance with GDPR; appropriate measures are in place to prevent unauthorised use of the information. All personal information held by ONS for this research will be securely destroyed by December 2022.

Further information about the use of personal data is available at Data Protection or by contacting our Data Protection Officer.

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General data protection regulation (GDPR)

We will only use the personal information supplied by you in accordance with GDPR. By giving us this information you are consenting to such use as set out in our privacy notice.